Welcome to the Hawick Youth Rugby Club's Privacy Policy. At Hawick Youth Rugby Club, we are committed to protecting the privacy and personal information of our members, parents, and website visitors. This Privacy Policy explains how we collect, use, disclose, and protect your personal information in accordance with applicable Scottish data protection laws.

2. Information We Collect

2.1. Personal Information: We may collect personal information, including but not limited to, names, contact details, date of birth, and emergency contact information for club members and their parents/guardians.

2.2. Photographs and Videos: We may capture photographs and videos during rugby events and activities for promotional purposes. We will seek consent where required.

3. How We Use Your Information

3.1. We may use your personal information for the following purposes:

- To register and manage club membership.
- To communicate with members and parents/guardians.
- To organize and promote club activities, events, and competitions.
- To ensure the safety and well-being of participants.
- To provide updates on club news and developments.

3.2. We will not use your personal information for any purposes other than those stated in this policy, and we will always obtain your consent when required by law.

4. Sharing Your Information

4.1. We may share your personal information with:

- Coaches, team managers, and volunteers for club management.
- Relevant sports authorities or governing bodies for registration and compliance.
- Emergency services in the event of an injury or emergency.

4.2. We do not sell, rent, or trade your personal information to third parties for marketing purposes.

5. Data Retention

5.1. We will retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, as required by applicable laws, and as necessary to resolve disputes, enforce agreements, and comply with our legal obligations.

6. Security Measures

6.1. We take appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of data transmission or storage is completely secure, and we cannot guarantee the absolute security of your information.

7. Your Rights

7.1. You have the right to access, correct, update, or delete your personal information. You may also have the right to restrict or object to certain processing activities. To exercise these rights, please contact us using the information provided below.

8. Contact Us

8.1. If you have any questions, concerns, or requests related to your personal information or this Privacy Policy, please contact us.

Data policy

Data Policy for Hawick Youth Rugby Club

Last Updated: 05/09/2023

1. Introduction

Welcome to the Hawick Youth Rugby Club's Data Policy. At Hawick Youth Rugby Club, we are committed to ensuring the security and privacy of personal data in accordance with applicable Scottish data protection laws. This Data Policy outlines how we collect, process, and safeguard personal data.

2. Types of Data Collected

2.1. Personal Data: We may collect personal data, including but not limited to, names, contact details, date of birth, and emergency contact information for club members and their parents/guardians.

2.2. Additional Data:In some instances, we may collect medical information or consent forms for minors participating in club activities. This data is collected to ensure the safety and well-being of participants.

3. Data Usage

3.1. We may use personal data for the following purposes:

3.2. We will not use personal data for any purposes other than those stated in this policy and will always obtain consent when required by law.

4. Data Sharing

4.1. We may share personal data with:

4.2. We do not sell, rent, or trade personal data to third parties for marketing purposes.

5. Data Retention

5.1. We will retain personal data only for as long as necessary to fulfill the purposes outlined in this Data Policy, as required by applicable laws, and as necessary to resolve disputes, enforce agreements, and comply with our legal obligations.

6. Data Security

6.1. We implement appropriate technical and organizational measures to protect personal data from unauthorized access, disclosure, alteration, or destruction. However, no method of data transmission or storage is completely secure, and we cannot guarantee the absolute security of data.

7. Data Subject Rights

7.1. Data subjects have the right to access, correct, update, or delete personal data. Data subjects may also have the right to restrict or object to certain processing activities. To exercise these rights, please contact us using the information provided below.

8. Contact Information

8.1. If you have any questions, concerns, or requests related to personal data or this Data Policy, please contact us.

Terms and Conditions

Terms and Conditions

Welcome to the Hawick Youth RFC website ("https://www.pitchero.com/clubs/hawickyouthrugby"). By accessing and using this Website, you agree to comply with and be bound by the following terms and conditions ("HYRFCT1"). Please read these Terms carefully before using the Website.

1. Acceptance of Terms

1.1. By using the Website, you acknowledge that you have read, understood, and agree to abide by these Terms.

2. Website Content

2.1. The content provided on the Website is for informational purposes only. While we strive to provide accurate and up-to-date information, we do not guarantee the accuracy, completeness, or timeliness of the content. The content may be subject to change without notice.

3. User Conduct

3.1. You agree to use the Website responsibly and lawfully. You shall not engage in any activity that may disrupt or interfere with the proper functioning of the Website or infringe upon the rights of others.

4. Privacy

4.1. Your use of the Website is also governed by our Privacy Policy, which can be found below. By using the Website, you consent to the collection, use, and sharing of information as described in the Privacy Policy.

5. Links to Third-Party Websites

5.1. The Website may contain links to third-party websites. These links are provided for your convenience only. We do not endorse or have control over the content of these third-party websites. Your use of such linked websites is subject to their respective terms and conditions.

6. Intellectual Property

6.1. The content, design, and graphics on the Website are protected by copyright and other intellectual property laws. You may not reproduce, distribute, or use any content from the Website without our prior written consent.

7. Limitation of Liability

7.1. We shall not be liable for any direct, indirect, incidental, consequential, or special damages arising out of or in connection with your use of the Website. This includes, but is not limited to, loss of data, loss of profits, or loss of business opportunities.

8. Changes to Terms and Website

8.1. We reserve the right to modify these Terms at any time. Changes will be effective immediately upon posting on the Website. Your continued use of the Website after such modifications signifies your acceptance of the revised Terms.

9. Governing Law

9.1. These Terms shall be governed by and construed in accordance with the laws of Scotland. Any disputes arising under these Terms shall be subject to the exclusive jurisdiction of the Scottish courts.

10. Contact Us

10.1. If you have any questions or concerns regarding these Terms, please contact us.